Climact

CLIMACT sa/nv is a limited company under Belgian law
VAT: BE 0892.272.118
Bank: ING Belgium
BIC: BBRUBEBB
IBAN: BE 43 3630 2181 1401

CSPV sprl/bvba is a CLIMACT sa/nv fully owned subsidiary.
VAT: BE 0550.394.430
IBAN: BE 51 3631 3262 0662

CSPV2 sprl/bvba is a CLIMACT sa/nv subsidiary
VAT: BE 0644.598.751
Bank: Triodos
BIC: TRIOBEBB
IBAN: BE 98 5230 8079 3193

This Privacy and information use Policy pertains to the website(s) hosted for Climact, a company headquartered in Belgium. This includes www.climact.com and additional produced and managed websites (together, the “Site”). Climact reserves the right, at its sole discretion, to alter and update this Policy from time to time; therefore, we invite visitors to our Site to review the current version of the Privacy Policy each time they return to our Site. The date of the more recent update is reflected at the bottom of this document.

Privacy policy

Your privacy is important to us and we are committed to complying with The General Data Protection Regulation (GDPR). The purpose of this privacy notice is to inform you about the personal data we process, the purpose and the legal basis for processing your personal data, how long we keep them, to which parties we might possibly disclose such information and your rights regarding the personal data we hold in relation to you.

Who is the controller of your personal data?

Climact SA, place de l’Université,16 at 1348 Louvain-La-Neuve processes your personal data as controller. This means that Climact SA is responsible for how it processes and protects your data.

Which personal data do we process?

The personal data we record are :

When visiting our website : some data are automatically sent to us by your web browser or device, such as your IP-address, device type, browser type, referring site, sites accessed during your visit, the date and time of each visitor request
When registering for our newsletter : we collect your name, contact details, company, and professional interests
When in a business relationship: we collect your name, contact details, company, billing details, purchase history, and contract information.
When applying for a job : we collect your name, contact details, professional experience, photo, curriculum vitae and informations necessary for staff administration.
When meeting in networking or other events : we collect your name, contact details, company.

On which purpose and on which legal basis do we process your personnel data?

Assisting you and answer your requests
Managing our contract and/or employment relationship with you – Legal basis: necessary for the performance of a contract with you or to take steps at your request before entering into a contract
Recruitment – Legal basis: legitimate interest (ensuring appropriate recruitment)
Contacting potential partners regarding a particular business or contract – Legal basis: legitimate interest (ensuring the proper functioning of our business)
Managing our customer relationships, including information and prospection – Legal basis: legitimate interest (ensuring the proper functioning of our business)
Protecting us against fraud – Legal basis: legitimate interest
Ensuring our network and systems security – Legal basis: legitimate interest
Sending you our newsletter, or promotional emails about our products and services – Legal basis : This will require your specific consent. You can withdraw your consent at any time with future effect, either by using the link enclosed to each newsletter or email we send you or, alternatively, by directly contacting us (info@climact.com).

How do we share and transfer your personal data ?

We will not sell, rent, lease, or disclose your personal data to others except as described in the Privacy Policy. We may share your personal data with other Climact entities. We may also disclose your personal data to third parties, including:

Our subcontractors, and/or business partners (for the performance of a contract, or to fufill our legitimate interest);
As we otherwise believe is necessary to protect our rights or property, including the security and integrity of our website.

In case of international transfers originating from the EEA to a non-EEA country which the European Commission has recognised as providing an adequate level of data protection, your personal data will be transferred on this basis. For transfers to non-EEA countries which level of protection has not been recognised by the European Commission as adequate, we will ensure that there are adequate safeguards in place to protect your personal data (i.e. EU standard data protection clauses adopted by the EU commission). Further details of these transfers and copies of these safeguards are available from us on request here

What are cookies and how we use them ?

We use cookies or other technology to obtain certain types of information when your web browser accesses our Site. “Cookies” are small pieces of information that are stored by your browser on your computer’s hard drive. Our Site uses cookies and other technology to store pertinent user information during a session to speed navigation and keep track of items and to collect anonymous traffic data that we may use to enhance our Site and for marketing and promotional purposes. The “help” portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive new cookies, and how to disable cookies altogether. When you browse our web site for the first time, you also have the opportunity to accept these cookies or to continue browsing without any personal data being collected.

How long do we retain your personnal data ?

Your personal data will be retained by Climact the necessary time for the purposes set out in this Privacy Policy. After this time or if you withdraw your consent, those information are erased immediately. If we still need to keep them for analysis purposes or any other purpose of legitimate interest, they will be anonymised.

What are you rights and how can you exercise them?

You are entitled (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:

Request access to the personal data we process about you: this right entitles you to know whether we hold personal data about you and, if we do, to obtain information on and a copy of that personal data.
Request a rectification of your personal data: this right entitles you to have your personal data be corrected if it is inaccurate or incomplete.
Object to the processing of your personal data: this right entitles you to request that Climact no longer processes your personal data.
Request the erasure of your personal data: this right entitles you to request the erasure of your personal data, including where such personal data would no longer be necessary to achieve the purposes.
Request the restriction of the processing of your personal data: this right entitles you to request that Climact only processes your personal data in limited circumstances, including with your consent.
Request portability of your personal data when applicable : this right entitles you to receive a copy (in a structured, commonly used and machine-readable format) of personal data that you have provided to Climact, or request Climact to transmit such personal data to another data controller.

To the extent that the processing of your personal data is based on your consent, you have the right to withdraw such consent at any time by contacting Climact. You can exercice the rights listed above by contacting the controller of your personal data at info@climact.com In accordance with the applicable regulations, you are entitled to lodge a claim with the competent supervisory authority.

How to contact us ?

You can contact us at this email address: info@climact.com.

If any part of this disclaimer is held to be invalid, the remaining parts will continue to be valid and enforceable. May 2018

Legal information